Administrative Assistant

Raising The Village (RTV) is seeking a highly organized and proficient Administrative Assistant to support the efficient and effective operations of the Toronto office, and provide day-to-day support to the Office of the CEO. Your responsibilities will revolve around providing administrative support to ensure smooth day-to-day functioning of the office, supporting any recruitment and onboarding activities for the Toronto office, and providing executive assistance to the CEO. The ideal candidate will have excellent communication and organizational skills, the ability to work under pressure while maintaining a high level of professionalism, and transition seamlessly between tasks and competing priorities. 

Executive Assistance – 60%: Provide direct support to the office of the CEO, including: 

• Coordination with internal and external stakeholders around scheduling meetings and managing calendars
• Filing expense reports
• Making travel arrangements
• Organizing files, preparing any briefing notes, and formatting documents, including slide decks
• Drafting correspondence as required
• Support in the prioritization and escalation of competing tasks with a strategic mindset.

Office Management & Staff Support – 30%: Provide direct support to the team including:

• Recruitment and onboarding support for the team
• Perform general administrative tasks such as managing correspondence, rental contracts and arrangements, and maintaining office supplies and equipment
• Coordinate and schedule Toronto team meetings as required
• Oversee the organization and cleanliness of the office space
• Support the management and coordination of shared email accounts and subscription renewals.
• Support any projects as assigned involving coordination with the teams

Other – 10%

• • Draft and edit documents, including memos, excel datasets, presentations, and proposals
  • Support the North American team in making travel arrangements to field offices and conferences or events.
  • Cross-departmental coordination as needed
  • Manage and maintain confidential information in a professional manner
  • Input key data into databases and manage the shared online file system 
  • Perform other duties as assigned within the scope of this role

• Post-secondary degree (college or university), with preference in business administration or industry-related areas.
• 3-5 years of relevant experience in a similar role providing executive support and administrative functions.
• Experience working in international development or nonprofit will be an advantage
• Excellent communication and interpersonal skills
• Strong organizational and project management skills
• Comfortable in managing up with the Executive team.
• Proficiency in Microsoft Office and Google Suite and productivity tools
• Ability to work independently and as part of a team
• Flexibility to adapt to changing and competing priorities
• High level of discretion and professionalism in handling sensitive information.
• Fluency in local Ugandan dialects, Swahili, or French will be considered an asset

In addition to a starting salary commensurate with your experience, you’ll receive a compensation package that includes health benefits, optional Group RRSP (Canada)/401k Retirement Plan(US), and 4-weeks vacation in line with our policies. RTV is fast growing with opportunities for people who want to grow with the organization. We value people who are committed to our mission, align with our values, and are dedicated to their own personal and professional growth.

If you think you are the right person for this role, please send us a cover letter and resume (in one pdf file) to: [email protected]

Applications will be considered on a rolling basis until the position is filled. Currently all interviews are being carried out virtually. Please note that there will be a written assessment included as part of the recruitment process.

Raising The Village is an equal-opportunity employer committed to diversity and inclusion. For any accommodations through the process, please get in touch with us at the same email as mentioned above.