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Assistant Program Coordinator

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POSITION: Assistant Program Coordinator
LOCATION: Mbarara, Uganda
EMPLOYMENT TIME: Full-time
EXPERIENCE: 3+ years
TRAVEL REQUIRED: 50%
REPORTING TO: Program Coordinator

Job Description

Reporting to the Program Coordinator, the Assistant Program Coordinator will ensure effective coordination for Program Planning, Coordination, Implementation, and Administration in a multi-stakeholder and multi-cultural environment. The incumbent will work closely with the Program Coordinator, the National and International leadership teams, District Heads and field implementation teams to define and execute on all initiatives supporting programmatic work and key organizational priorities within RTV and its partner stakeholders, including government and communities. The role requires someone who is excellent at organizing and coordinating various activities in a fast-paced and growing organization and will be working with multiple stakeholders to ensure efficient workflows are established for coordination.

This role requires creativity, exceptional organizational skills, an eye for detail, project management, and analytical and critical thinking skills. A need for high emotional intelligence to successfully work and collaborate across all departments and communicate with all colleagues within RTV. Essential to the role is the ability to be self-motivated, manage workload seamlessly, and have an innovative approach to executing priorities.

Roles & Responsibilities

  • Review and track work plan and weekly progress reports.
  • Using the cluster tracker, summarize cluster attendance reports from all trainings and Standard Evaluation results.
  • Reviewing dashboards and track timeliness and accuracy in reporting
    Identification of risks and issues and escalate to management for appropriate action.
  • Summary reporting on a weekly and/or as needed basis of key program priorities, areas of attention and escalations;
  • Support Program Coordinator to provide program updates for donors and other communications as required;
  • Support Program Coordinator to provide contributions and feedback to project designs and methodologies; identification of opportunities for increased impact.
  • Review submitted reports by implementation team on a weekly basis – Friday/Monday; address any reporting concerns with individual team members and key highlights during their weekly district/regional meetings
  • Sharing with the leadership team a summary of the utilization of dashboards and report trackers on a quarterly basis.
  • Track biweekly summary to the leadership team indicating key reporting issues and gaps in implementation cycle.
  • Generate District Level quarterly issue tracker for review by Program Coordinator
  • Organize program meetings, take notes, and ensure timely coordination to meet meeting objectives.
  • Ensure that program knowledge, data, and files are organized and maintained in an effective manner for multiple stakeholders.
  • Provide administrative support to the Programs team.
  • Carry out any other tasks as assigned within the scope of this role.

Requirements

Required Skills and Expertise

  • Willingness to be flexible and adaptable to changing priorities and adaptable to changing priorities and to keep a positive attitude in a fast-paced and challenging environment;
  • Experience in project management;
  • Understanding of core project management skills and concepts; and strong written skills
  • Strong Computer Skills with excellent knowledge of Microsoft Suite and Google Workspace. Advanced proficiency in Excel/Google Sheets and Word/Google Docs required.
  • Ability to take effective notes and organize information in a multi-stakeholder environment.
  • A strong understanding of data-informed programming will be considered an asset.
  • Excellent organizational and time management skills with keen attention to detail;
  • Accurately completes multiple tasks while taking into consideration special assignments, frequent interruptions, available resources and multiple reporting relationships;
  • Strong interpersonal skills;
  • Reliable, with high integrity and strong work ethic;
  • Able to work as part of a team and create a sense of cohesion within teams.

 

Required Qualifications

  • University Degree in Social Work and Social Administration, Project planning and Development, Community Development, Education or related fields;
  • Certificate in Project Planning and Management will be an added advantage;
  • Minimum of Three (3) years of relevant working experience.

Application Process

To apply, please submit your application by February 10, 2023.

Raising The Village is an equal-opportunity employer committed to diversity and inclusion. We highly encourage women candidates to apply.