Finance Assistant

Financial Management and Reporting

• Ensure that financial documents are up to date at all times, orderly, well-kept, and readily available for reference and audit when required, such as cash advance forms, cash request forms etc
• Withdraw project activities Funds from the bank, disburse and keep accurate records for all daily transactions.
• Update all finance-related internal systems with financial data.
• Prepare expenditure cash log to manage daily cash activities at the field offices and share them with SFO on a weekly basis.
• Scanning and numbering of the scanned finance documents on a weekly basis and share them with SFO for review.
• Take part in budgeting, budget tracking and monitoring.
• Implementation of financial policies.
• Help oversee and manage individual accounts for the assigned field officers.
• Send and follow up on invoices for proper accountability.
• Review and reconcile project activities accountabilities documentation.
• Reconcile any discrepancies or errors identified in accountability submissions.
• Report any practice that is against financial procedures to the Senior Finance Officer or Finance and Administration Manager, or management team as might be required.
• Suggest changes or improvements to increase accuracy, efficiency, and cost savings.
• Manage all the accountability documents and submit it to the Senior Finance Officer fo review on a weekly basis.
• Provide support to staff by explaining financial information to ensure adherence to financial processes and procedures.
• Review all mobile money transactions to ensure that they meet all conditions for payments and pass them for approval.
• Initiate payments through the Beyonic mobile money payment system, checking that the correct beneficiaries are paid and flagging any variance before payment.
• Monthly reconciliation and tracking of Village Start-up fund collections.
• Participate in Monthly Sage projects reconciliations

Financial Monitoring

• Review and prepare monthly reconciliations for the assigned field office.
• Manage office and project operations cash in the assigned field offices.
• Maintain the filing of all financial and accounting documents, files, and correspondence at the field office, and these should be ready for verification and confirmation at the end of every quarter.

Preferred Technical Skills

• Excellent mathematical skills; understanding of data privacy standards; integrity; honesty
  critical thinking skills.
• Knowledge of accounting and financial regulations.
• Ability to travel at least 30% of the time to different districts of RTV field operations.
• Excellent computer skills, including Excel and Microsoft Word.
• Excellent analytical and numerical skills.
• Good time management skills.
• Strong ethics, with an ability to manage confidential data.

Education, Qualification and Experience

• A diploma in Accounting or Business administration, majoring in accounting, or Bachelor’s Degree in Accounting and Finance will be an added advantage.
• A minimum of (2) two years of professional experience in providing accounting and Bookkeeping and proven experience in Finance Management and Accounting or Audit.
• Knowledge of the Beyonic payments system will be an added advantage.
• Any level of CPA or ACCA will be an added advantage.