Finance Assistant

The Finance Assistant will support the Finance Officer in the field districts under the projects in the areas of Bookkeeping, budget formulation, financial planning and monitoring, reporting, accounting/budget execution, etc., within the field Districts and also provide financial advisory services to the Field Officers. 

Financial Management and Reporting 

• Ensure that financial documents are up to date at all times, orderly, well kept, and readily available for reference and audit when required, such as cash advance forms, cash request forms etc.
• Withdraw project activities Funds from the bank, disburse and keep accurate records for all daily  transactions 
• Prepare expenditure cash log to manage daily cash activities at the field offices and share them  with the Finance Officer on a weekly basis 
• Scanning and numbering of the scanned finance documents on a weekly basis and sharing them with the Finance Officer for review 
• Take part in budgeting, budget tracking, and monitoring 
• Implementation of financial policies 
• Help oversee and manage individual accounts for the assigned field officers 
• Send and follow up on invoices for proper accountability 
• Review and reconcile project activities accountabilities documentation 
• Reconcile any discrepancies or errors identified in accountability submissions
• Report any practice that is against financial procedures to the Finance Officer, Finance Manager, or management team as might be required 
• Suggest changes or improvements to increase accuracy, efficiency, and cost-saving
• Manage all the accountability documents and submit them to the Finance Officer for review on a  weekly basis 
• Provide support to staff by explaining financial information to ensure adherence to financial processes and procedures
• Review all mobile money transactions to ensure that they meet all conditions for payments  and pass them for approval 
• Initiate payments through the beyonic mobile money payment system, checking that the correct beneficiaries are paid and flagging any variance before payment. This is always done on Monday,  Wednesday, and Friday. 
• Monthly reconciliation and tracking of Village Start-fund collections 
• Participate in Monthly Sage project reconciliations 

Financial Monitoring 

• Review and prepare monthly reconciliations for the assigned field office 
• Manage office and project operations cash in the assigned field offices 
• Maintain the filing of all financial and accounting documents, files, and correspondence at the field office, and these should be ready for verification and confirmation at the end of every quarter. 

Preferred Technical Skills 

• Excellent mathematical skills; understanding of data privacy standards; integrity; honesty, critical  thinking skills; 
• Knowledge of accounting and financial regulations 
• Ability to travel at least 30% of the time to different districts of RTV field operations
• Excellent computer skills, including Excel and Microsoft Word. 
• Excellent analytical and numerical skills 
• Good time management skills 
• Strong ethics, with an ability to manage confidential data. 

Education, Qualification, and Experience 

• A degree in accounting or Business administration majoring in accounting or a Bachelor’s Degree in Accounting and Finance will be an added advantage. 
• A minimum of (2) two years of professional experience in providing accounting and Bookkeeping and proven experience in Finance Management and Accounting or Audit. 
• Knowledge of the Beyonic payments system will be an added advantage 
• Any level of CPA or ACCA will be an added advantage.