Grants Compliance and Reporting Manager

Coordination and Reporting

• Collaborate with the Program Implementation team across our operation districts to gather necessary insights and information for donor reports.
• Collaborate with data analysts to review, analyze, and interpret data, identify trends, patterns, and insights, and translate findings for reports, proposals, and presentations.
• Collaborate with relevant teams to ensure data integrity.
• Serve as the focal person for the Program and Partnerships team to source, summarize, and produce content and analysis for donor reports, proposals, and presentations.
• Draft donor reports and proposals in collaboration with the Partnership team in a timely manner. This will include building narratives for reports and proposals based on technical and quantitative information for various audiences.
• Coordinate with the various departments to respond promptly to any donor requests.
• Prepare regular and ad-hoc reports and updates for management and donors as required.
• Improve and implement best practices on reporting in a cross-departmental setting.

Grant Compliance

• Participate in the project design process to be informed on donor commitments and reporting needs for new partnerships.
• Review project designs and budgets to ensure compliance with grant requirements and monitoring and evaluation (M&E) framework.
• Liaise with the finance department to monitor grant budgets and ensure expenses align with donor requirements.
• Carry out a periodic review of activities to ensure grant compliance, particularly for restricted grants.
• Escalate any challenges with implementation or reporting for restricted grants in a timely manner.
• Stay updated with donor regulations and policies, and ensure that the organization adheres to these guidelines.

Knowledge Mobilization

• Provide relevant data-driven insights to support strategic decision-making on implementation and design strategy for future funding opportunities.
• Institute systems for collating and organizing reporting data for grants
• Collaborate with cross-functional teams to ensure successful documentation of reporting-related processes

Other

• Support and train staff in collecting and coordinating reporting information for donor reports and proposals.
• Build and supervise a team, as approved, to support the growing reporting needs of the organization.
• Any other responsibilities as assigned.

• Bachelor’s degree in a relevant field (e.g., Social Work, Community Development, Economics, Statistics or any other relevant field)
• At least five years experience in a similar role and setting.
• Demonstrated experience in monitoring and evaluation, preferably in the context of development projects or non-profit organizations.
• Strong analytical skills and proficiency in data analysis and interpretation using software such as Microsoft Excel or other statistical tools.
• Past experience in collecting qualitative and quantitative data to produce technical and narrative reports.
• Familiarity with M&E methodologies, tools, and best practices.
• Excellent written and verbal communication skills in English and local languages to effectively present findings and recommendations with national and international teams.
• Ability to work independently and collaboratively in a team environment across multiple departments in various time zones.
• Previous experience in supervising program staff.
• Detail-oriented and well-organized to manage multiple tasks and deadlines effectively.
• Knowledge of donor reporting requirements and compliance standards.