Senior Project Coordinator – Restricted Grants

POSITION: Senior Project Coordinator – Restricted Grants
LOCATION: New York (Hybrid)
EXPERIENCE: Minimum 5 years
REPORTING TO: Director of Partnerships

Job Description

The Senior Project Coordinator will be responsible for supporting our Programs and Partnerships teams on project management, coordination, and reporting for governmental and restricted funding grants. You are someone who is exceptional at analyzing program data (outputs and outcomes) on the one hand, and on the other are able to paint a picture with that data to write complex funder reports and proposals. You love Logic Models and Performance Measurement Frameworks, and are comfortable with coordinating projects in a multi-stakeholder, fast-paced environment with the highest attention to detail. You are curious, and believe in the importance of knowledge creation and mobilization to advance our growth.

Roles & Responsibilities

Grant Compliance and Reporting

  • Manage and coordinate complex government and institutional grant reporting (particularly restricted grants) throughout the lifecycle of the grant in collaboration with the relevant stakeholders, with the understanding that these activities inform and support programmatic and operational process refinements.
  • Serve as the liaison between Implementation, PEAL (our Planning, Evaluation & Learning team), Finance, Partnerships, Knowledge Management and Leadership teams to organize all data and information required for reporting on restricted funding grants.
  • Responsible for researching, writing, compiling, and managing the timeline of grants, including maintenance and oversight of workflow processes and procedures to ensure accurate and efficient collection and timely submission.
  • Compile programmatic and operational reports, work plans, time sheets, data, and other relevant documentation required for grant reports and contracts.
  • Monitor compliance with grant conditions and ensure implementation is in accordance with commitments to funders.
  • Support project management, including tracking performance on key outcome and output indicators, and support performance improvement plans with the implementation team.
  • Advise and support the leadership team and staff concerning grant startup and grant management issues and provide ongoing knowledge translation related to the grant and reporting compliance.
  • Lead in researching, compiling, and recording information on potential restricted partnership opportunities, including pipeline research, management of proposal timelines, and the execution of the partnership’s growth strategy.
  • Develop grant proposals for government, multilateral, and other restricted funding opportunities as assigned.
  • Work collaboratively with the teams in a cross-functional setting to develop relevant communications materials in support of grant writing, reporting and funder relations.
  • Respond to all funder queries and requests and support preparations for funder visits to partner communities.


Knowledge Mobilization and Process Development

  • Engage with staff to acquire and document knowledge to inform grant writing and reporting and mobilize the learnings to inform processes, systems and practices to ensure organizational readiness for current and future grant opportunities.
  • Build staff and organizational capacity and provide ongoing support to staff to manage and report on complex grants. This may involve the development of training and protocol documents for implementation staff on the specific requirements for restricted funding projects.
  • Assure appropriate due diligence procedures are in place and utilized.
  • Continually improve grants management process and update systems and manuals.


Other Duties

  • Monitor and coordinate with multiple departments to ensure that administrative policies and budgeting of programming align with donor requirements.
  • Participation in organizational activities, including monthly staff meetings (with North American and Ugandan staff)
  • Other duties as required

Requirements and Experience

  • Bachelor’s degree and minimum of five (5) years previous experience in grant writing and reporting in international development/nonprofit organizations for complex and data-informed programs.
  • Understanding of funding agencies’ interests, needs, and trends in the non-profit sector.
  • Strong understanding of programs, Logic Models, Performance Measurement Frameworks, Results Based Management, and Monitoring & Evaluation processes and high proficiency in data analysis.
  • A minimum of three years of restricted funding and/or project management.
  • Works well under pressure, with the ability and confidence needed to meet tight deadlines in a fast-paced environment while managing multiple projects
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint). Superior Excel skills are required. Experience with CRM systems, with a preference for Salesforce. Excellent working knowledge of GSuite and MS Office suite, including proven experience in maintaining complex spreadsheets and using databases.
  • Ability to produce clear, concise and tailored reports and progress documents for multiple audiences.
  • Excellent attention to detail
  • Strong organization skills, ability to work independently and as a team player, and flexibility to take on tasks beyond the core area of expertise.
  • Strong research and financial analysis skills.
  • Excellent written and verbal communication skills in English, including demonstrable experience in writing and speaking clearly, concisely, and with attention to detail for multiple audiences. This includes experience conveying data-heavy information in an approachable, digestible, but comprehensive way.

Application Process

To Apply

If you think you are the right person for this role, please send a cover letter and resume (in one PDF file) to [email protected].

Applications will be considered on a rolling basis until the position is filled. Please note that a written assessment may be included as part of the recruitment process. Raising The Village is an equal-opportunity employer committed to diversity and inclusion. For any accommodations through the process, please get in touch with us at the same email as mentioned above.